Privacy Policy
Hullum.co | AI Powered Back Office Team
Effective Date: June 11, 2026
Company / Product Name: Hullum.co / AI Powered Back Office Team
Website: https://www.aipoweredbackofficeteam.com/
Contact Email: kickside880@gmail.com
1. Introduction
Hullum.co provides AI-powered business workflow, back-office automation, document management, communication, scheduling, and productivity services through the AI Powered Back Office Team platform, related software, website, integrations, and support services.
This Privacy Policy explains how Hullum.co collects, uses, stores, shares, and protects information when you use our website, applications, AI agents, integrations, and related services.
By using our services, you agree to the practices described in this Privacy Policy.
2. Information We Collect
We may collect the following categories of information, depending on how you use the services and which features or integrations you enable.
2.1 Account and Contact Information
This may include your name, business name, email address, phone number, job title, account login details, and related account information.
2.2 Business Workflow Information
This may include business descriptions, workflow rules, approval rules, recurring tasks, project information, documents, notes, uploaded files, instructions, customer-specific operating procedures, and other information you provide to configure or use AI agents.
2.3 Communications and AI Interaction Data
This may include messages, prompts, chat history, generated responses, task instructions, agent outputs, review notes, approval decisions, and other interactions between you and the AI agents.
2.4 Files and Documents
If you upload documents or connect third-party document storage services, we may process file names, file contents, metadata, folder structures, document text, spreadsheets, images, and related information necessary to provide the requested services.
2.5 Calendar, Email, Contact, and Workspace Data
If you authorize Google integrations, we may access only the Google user data permitted by the OAuth scopes you approve. Current confirmed Google access may include Google account email/profile information, Google Calendar events and metadata, Gmail messages, drafts, labels, attachments, metadata, Gmail settings, Google Drive files and metadata, and Google Docs or document content accessed through Drive/Docs workflows.
Before OAuth submission, we confirm that the Google Cloud Console scopes, OAuth consent screen, product functionality, screenshots, demo video, and this Privacy Policy should describe the same Google access and use cases.
2.6 Technical and Usage Information
We may collect IP address, device information, browser type, operating system, log data, timestamps, diagnostic data, feature usage, error reports, and security-related information.
2.7 Payment Information
If paid services are offered, payments may be processed by a third-party payment provider. We may receive limited payment confirmation information, billing status, plan type, transaction date, and related account information. We do not intentionally store full payment card numbers.
3. How We Use Information
We use information to:
· Provide, operate, maintain, and improve the AI Powered Back Office Team services.
· Configure AI agents based on your business workflows, instructions, approval rules, and recurring tasks.
· Process user requests, prompts, tasks, documents, emails, calendar events, and related workflows.
· Create drafts, summaries, reports, task lists, reminders, and other requested outputs.
· Support integrations with authorized third-party services.
· Provide customer support and troubleshoot technical issues.
· Monitor system performance, security, and reliability.
· Enforce approval rules, audit trails, user permissions, and workflow controls.
· Send service-related communications.
· Comply with legal, security, and contractual obligations.
We do not sell your personal information.
4. Google User Data
If you connect your Google account, our application may request access to certain Google user data through Google OAuth, including the permissions shown on the Google consent screen. The application accesses Google data only after you authorize that access.
Current confirmed Google data categories may include Google account email/profile information, Google Calendar events and metadata, Gmail messages, drafts, labels, attachments, metadata, Gmail settings, Google Drive files and metadata, and Google Docs or document content accessed through Drive/Docs workflows.
Product use of Google data: We use Google user data only to provide the features you request, such as reading calendar events, creating calendar events, drafting emails, reading or organizing documents, summarizing files, preparing reports, or assisting with business workflows.
We do not use Google user data for advertising. We do not sell Google user data. We do not transfer Google user data to third parties except as necessary to provide or improve user-facing features, comply with law, prevent abuse, support security operations, or as otherwise permitted by applicable Google policies.
Our use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
5. AI Processing and Third-Party AI Providers
Our services may use artificial intelligence models and related infrastructure to process user requests, generate responses, summarize content, classify documents, draft communications, analyze workflows, or perform other requested functions.
Our services currently use OpenAI and related AI processing infrastructure to generate assistant responses and support requested workflow tasks. Additional AI model, transcription, text-to-speech, hosting, or infrastructure providers will be disclosed if they are enabled in the deployment.
We use service providers only as necessary to provide the services, improve reliability, maintain security, or perform requested functions.
We do not intentionally use customer data to train public AI models unless expressly disclosed and permitted by the customer or unless the customer has enabled a feature that clearly allows such use.
For business, education, accounting, student-support, or other sensitive-data deployments, customers should review AI provider settings, data retention settings, access permissions, and applicable agreements before use.
6. Data Sharing
We may share information with the following categories of recipients.
6.1 Service Providers
Service providers may include hosting, storage, authentication, AI processing, logging, security, communications, and support vendors. Payment processing providers may be used if paid services are offered. Analytics, transcription, and text-to-speech vendors will be included only if those services are enabled.
6.2 Authorized Integrations
Authorized integrations currently may include Google Workspace services authorized by the user, including Gmail, Google Drive/Docs, and Google Calendar. Other integrations will be disclosed if connected by the user or enabled in the deployment.
6.3 Legal and Safety Purposes
We may disclose information if required by law, legal process, governmental request, or to protect the rights, safety, security, or property of users, Hullum.co, or others.
6.4 Business Transfers
If Hullum.co is involved in a merger, acquisition, financing, reorganization, or sale of assets, information may be transferred as part of that transaction, subject to appropriate confidentiality and privacy protections.
We do not sell personal information or Google user data.
7. Data Storage and Retention
We retain information only as long as necessary to provide the services, comply with legal obligations, resolve disputes, enforce agreements, maintain security, support audit logs, or fulfill the purposes described in this Privacy Policy.
We retain active account and workflow data while the account is active. After account closure or a verified deletion request, we delete or anonymize applicable stored account data within 90 days, unless a longer retention period is required for legal, security, backup, audit, dispute-resolution, or legitimate business purposes.
You may request deletion of your account data, uploaded files, workflow data, or connected integration data by contacting us at kickside880@gmail.com. We will process deletion requests in accordance with applicable law and technical limitations.
If you disconnect a Google integration, we will stop accessing new Google user data through that authorization. Previously stored data may be deleted upon request, unless retention is required for legal, security, backup, audit, or legitimate business purposes.
8. Security
We use reasonable administrative, technical, and organizational safeguards to protect information against unauthorized access, loss, misuse, alteration, or disclosure.
These safeguards may include encrypted connections, access controls, authentication controls, restricted administrative access, logging, secure hosting, approval workflows, and other security practices.
Security controls may include Google OAuth authorization, encrypted transport, secure VM/server hosting, private network or restricted access controls, human approval gates for outbound actions, restricted administrative access, and workflow logging where enabled.
However, no system can be guaranteed to be completely secure. Users are responsible for maintaining strong passwords, protecting account access, and configuring integrations and permissions appropriately.
9. User Controls and Choices
Depending on your account and configuration, you may be able to:
· Access or update account information.
· Modify workflow rules and AI agent instructions.
· Delete uploaded documents or files.
· Disconnect third-party integrations.
· Revoke Google OAuth access through your Google Account settings.
· Request deletion of stored data.
· Request a copy of certain personal information.
· Opt out of non-essential communications.
To make a request, contact us at kickside880@gmail.com.
10. Cookies and Tracking Technologies
We do not currently use third-party analytics or advertising pixels. Our website or services may use cookies, local storage, or similar technologies only as needed to operate the website, maintain sessions, remember preferences, provide requested functionality, and support security.
You may control cookies through your browser settings. Some features may not function properly if cookies are disabled.
11. Children’s Privacy
Our services are intended for business and professional use and are not directed to children under 13. We do not knowingly collect personal information from children under 13. If we learn that we have collected such information, we will take appropriate steps to delete it.
12. International Users
Our services may be operated from the United States or other locations where Hullum.co or its service providers operate. By using the services, you understand that information may be processed in jurisdictions that may have different data protection laws than your location.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we make material changes, we will update the effective date and may provide notice through the website, application, or email.
Continued use of the services after changes become effective means you accept the updated Privacy Policy.
14. Contact Us
For privacy questions, requests, or concerns, contact:
Email: kickside880@gmail.com
Website: https://www.aipoweredbackofficeteam.com/
Google OAuth / Google Data Use Disclosure
This section may be used as a separate website page, footer disclosure, or OAuth support page.
AI Powered Back Office Team’s use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
We use Google user data only to provide user-requested features, such as calendar assistance, email drafting, document processing, workflow automation, and related AI agent services.
We do not sell Google user data, use Google user data for advertising, or transfer Google user data except as necessary to provide or improve user-facing features, comply with law, protect against security threats, or as otherwise permitted by Google’s policies.
Before submitting for Google OAuth verification, the exact Google scopes requested by the app should match the consent screen, app functionality, screenshots, demo video, and this Privacy Policy.
Recommended Website Footer Links
· Privacy Policy
· Terms of Service
· Contact
· OAuth / Google Data Use Disclosure
For OAuth review, the Privacy Policy and Google Data Use Disclosure must be publicly accessible and should not be behind a password-protected page.